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Event Sponsorship & Collaboration

If you're organizing a workshop/conference related to HPC, consider collaborating with SIGHPC.  There are 3 ways to do this, and each involves different procedures and timeline:

  • In cooperation with SIGHPC:  This is the most common arrangement, so the rest of this page describes how it works
  • Workshops held at SC: Since the annual SC conference is itself sponsored by SIGHPC, there's a special, streamlined process for peer-reviewed SC workshops
  • Sponsored (or co-sponsored) by SIGHPC: This is a more formal relationship, since SIGHPC provides financial backing for the event as well as vouching for its professional quality.  However, the sponsorship process must be started at least 1 year prior to the event. 


Here's Why

Events held "in cooperation with SIGHPC" enjoy the following benefits:

  • Dissemination of your event's call-for-papers to diverse range of HPC professionals via SIGHPC's members maillist
  • Advertisement of your event on SIGHPC's website and (soon) online calendar
  • Permission to use ACM SIGHPC name and logo on publicity/publication materials
  • Hosting of your proceedings hosted in ACM's Digital library, where papers can be accessed by millions of users each year
  • Inclusion of event summary SIGHPC's newsletter after the conference is over

Events "sponsored by SIGHPC" have the same benefits, and also receive financial support.  (Note that the sponsorship process must be started at least 1 year prior to the event.)

Learn more about in-cooperation versus sponsorship


Here's How

When What
Now Review the procedures and requirements
4-6 weeks before you issue your call-for-papers Submit a proposal to the SIGHPC Executive Committee
After SIGHPC approves it, submit the ACM paperwork
After ACM gives formal approval Add SIGHPC to your event website and call-for-papers
Send your call-for-papers to SIGHPC so we can publicize it
Before/during your event Collect your proceedings materials and author copyright forms
Take some pictures 
(Optional) 
Gather statistics on gender/geographical/organizational makeup of committees, reviewers, authors, and speakers
After your event Submit summary report (including diversity statistics) about event 
Upload your proceedings to the ACM Digital library

Learn more about the process


Does Your Event Qualify?

  • You can have corporate supporters/donors (contributing money, services, etc.), but the group legally responsible for your event must be a university or other non-profit organization.  Is your "sponsor" appropriate for an in-cooperation event?
  • Your call-for-papers cannot be issued until after both SIGHPC and ACM have formally approved the in-cooperation arrangement
  • Participation must be open to participation by SIGHPC members
  • If you already have a publisher, they must agree to let ACM redistribute the proceedings in the ACM Digital Library. If you don't have a publisher yet, contact meetings@sighpc.org for assistance.  Is your "publisher" appropriate for an in-cooperation event?
  • A proceedings or other output must be made available to SIGHPC members through the ACM Digital Library
  • For other requirements, read the fine print


We're Here to Help You

Just contact meetings@sighpc.org