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FAQs about Events

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I'm organizing a workshop/conference.  Will SIGHPC sponsor it?

SIGHPC collaborates with events in two ways:  "in-cooperation with SIGHPC" and "sponsored by SIGHPC".  Sponsorship requires a lot more paperwork - and lead time.  Learn more about in-cooperation versus sponsorship.

There's also a special process for workshops that have been accepted at the SC annual conference.

How far ahead do I have to arrange SIGHPC collaboration?

For in-cooperation status, you'll need to submit your proposal to SIGHPC  at least 4 weeks before you issue your call-for-papers.  Because of the financial support, sponsorship proposals must be made at least 1 year before your event.  Learn more about the process

How do I know if my workshop/conference qualifies?

ACM and SIGHPC have the following minimum requirements for collaborations:
  • You can have corporate supporters/donors (contributing money, services, etc.), but the group legally responsible for your event must be a university or other non-profit organization.  Is your "sponsor" appropriate?
  • Your call-for-papers cannot be issued until after both SIGHPC and ACM have formally approved the in-cooperation or sponsorship arrangement
  • Participation must be open to participation by SIGHPC members
  • If you already have a publisher, they must agree to let ACM redistribute the proceedings in the ACM Digital Library.  Is your "publisher" appropriate for an in-cooperation event? If you don't have a publisher yet, contact meetings@sighpc.org for assistance.
  • A proceedings or other output must be made available to SIGHPC members through the ACM Digital Library
  • For other requirements, read the fine print

Why do some event proposals get turned down by SIGHPC?

SIGHPC is expected to enforce all of the requirements for in-cooperation status.  Here are some examples of reasons why past proposals had to be declined:
  • Event wasn't about an HPC-related topic
  • Event was sponsored by a for-profit company (violates ACM requirement), and the company wouldn't agree to be listed as a "corporate supporter" instead
  • Event orgnizers submitted the ACM form, without following the SIGHPC proposal process first
  • Event attendance was by-invitation or limited to individuals from particular institutions/roles (violates the criterion of being open to SIGHPC member participation)
  • Event was targeted at users of a particular system (violates the criterion of being of general interest to a broad cross-section of our members)
  • There was no selective process (e.g., open submissions with peer review) to ensure quality
  • There was no archival output -- just presentation slides (violates criterion of needing quality archival output placed in the Digital Library)
  • Event organizers had already signed a publisher's agreement, and the publisher wouldn't allow ACM to re-distribute (violates ACM requirement)
  • Event organizers had already issued call-for-papers (violates ACM requirement about publicizing event)

Will SIGHPC publicize my event etc.?

SIGHPC's official communications are limited to events that are either sponsored by or in cooperation with SIGHPC.  If that doesn't apply, consider posting your news to our social media outlets (see FAQs about Communications).