Reporting for Event Organizers

Demographic reporting requirements for SIGHPC-affiliated events

ACM is deeply committed to fostering a scientific community that supports and benefits from the talents of community members from a wide range of backgrounds. ACM has mandated that these demographic questions be used throughout ACM for all activities, and responses will be required from all ACM authors, reviewers, conference attendees, volunteers, and members.  This includes all events sponsored by and in-cooperation with SIGHPC. Please help us collect the data we need to gauge our success at advancing diversity, equity, and inclusion (DEI) in all ACM activities by responding to the questions below.

The anonymized data will be used to gauge ACM's success in advancing DEI through annual reporting to the ACM community. This anonymized data may also be used for conference resourcing, and for improvement of ACM services, policies, and processes. The data will be reported in aggregate only for 50 people or more. For details about the storage of and access to these data, please see the ACM Privacy Policy.

What is required?

As an organizer of a SIGHPC-affiliated event, you are required to :

• collect and report responses to the required demographic questions for attendees committees, reviewers, authors of accepted technical content, and (if any) invited speakers. This should be reported to SIGHPC and ACM within 90 days of the event.

• structure your committees to include diverse backgrounds and opinions 

• establish rigorously fair review/selection processes to ensure there is no explicit or implicit bias against newcomers (for example, by adopting double blind review of technical submissions)

• consider diversity when selecting invited speakers or panel participants

What data must be collected and about whom?

You must collect the requested data for your event, then report it in the summary that is required by ACM within 90 days of the event. SIGHPC requires that you report data on five groups: attendees, committee members, reviewers, accepted authors, and speakers. You may choose to extend your reporting to include other groups involved in your event as well (for example, student programs). 

Use the following questions to collect the required demographic information. 

Questions (all are required)

With which gender do you most identify?

• Woman

• Man

• Non-binary or gender diverse

• Prefer not to disclose

• Other

(the form allows for only one selection)

When were you born?

• 2001 or later

• 1981 - 2000

• 1965 - 1980

• 1946 - 1964

• 1945 or earlier

• Prefer not to disclose

(the form allows for only one selection)

What are your ethnic origins or ancestry? Please select ALL geographic areas from which your family's ancestors first originated:

• Western Europe

• Eastern Europe

• North Africa

• Sub-Saharan Africa

• West Asia / Middle East

• South and Southeast Asia

• East and Central Asia

• Pacific / Oceania

• North America

• Central America and Caribbean

• South America

• Other

• Prefer not to disclose

(form allows multiple answers)

How would you identify yourself in terms of race? Please select ALL the groups that apply to you:

• Asian, (e.g., Indian, Chinese, Japanese, Korean, Singaporean)

• Pacific Islander (e.g., New Zealand Maori, Samoan, Native Hawaiian)

• Indigenous (e.g., North American Cherokee, South American Quechua, Aboriginal, or Torres Strait Islander)

• Middle Eastern or North African

• Black

• Hispanic or Latino/a/x

• White

• Other

• Prefer not to disclose

(form allows multiple answers)

Do you have a disability? Please select ALL that apply to you:

• Deaf/deaf or have serious difficulty hearing

• Blind or have serious difficulty seeing, even when wearing glasses

• Mobility limitation including serious difficulty walking or climbing stairs

• Motor limitation including manual dexterity

• Learning disability

• Neurodiverse

• Speech or language impairment

• Chronic illness that is neurological, physical, or a mental health diagnosis

• Temporary impairment

• Other type of disability

• I do not have a disability or impairment

• Prefer not to disclose

(form allows multiple answers)

Where do you currently live? Please select ONE:

(form presents list of countries and allows for a single selection)