Reporting for Event Organizers
Demographic reporting requirements for SIGHPC-affiliated events
SIGHPC is collecting data about diversity to meet the goals of our parent organization, ACM. This page outlines the new reporting requirements for the organizers of all SIGHPC-affiliated event organizers.
Who is affected by the change?
As of 2019, if you are an organizer of any event that is sponsored by SIGHPC or held “in cooperation with SIGHPC”, you are required to collect data and provide a summary back to SIGHPC. We strongly encourage organizers of events in 2018 to report this data as well.
What is changing?
As an organizer of a SIGHPC-affiliated event, you are asked to:
structure your committees to include diverse backgrounds and opinions
establish rigorously fair review/selection processes to ensure there is no explicit or implicit bias against newcomers (for example, by adopting double blind review of technical submissions)
consider diversity when selecting invited speakers or panel participants
As an organizer of a SIGHPC-affiliated event, you are required to :
gather statistics on the makeup of committees, reviewers, authors of accepted technical content, and (if any) invited speakers
report that information to SIGHPC each year as part of the post-event report
What data must be collected and about whom?
You must collect the requested data for your event, then report it in the summary that is required by ACM within 90 days of the event. This is a condition of maintaining affiliated status in the future. SIGHPC requires that you report data on 4 groups: committee members, reviewers, accepted authors, and speakers. You may choose to extend your reporting to include other groups involved in your event as well (for example, attendees).
Use the following questions to collect the required demographic information.
Which category best describes your organization? (select one)
University/College
Other educational institution (e.g., kindergarten through high school)
Industry
Government Agency or Contractor
Non-profit Organization
Other, please specify:
What is your primary role? (select one)
Technical
Education
Management
Other, please specify:
What is the primary country where you work? (choose one)
[List of countries]
What is your gender identity?
Male
Female
Other [with an option to specify the respondent desires]
Prefer not to specify
What about other types of demographic data?
You are not required to gather additional data, but we encourage you to add as many of these optional items as possible. Of course, you may also add questions to suit your event-specific needs. You are encouraged, but not required, to report this optional information to SIGHPC.
What is your age group?
Under 18
18-24
25-34
35-44
45-54
55-64
65+
Do you identify as being a member of an underrepresented group?
No
Yes [with an option to specify if the respondent desires]
Do not wish to provide
Do you have a disability (e.g., as defined by the Americans with Disabilities Act)?
No
Yes [with an option to specify if the respondent desires]
Do not wish to provide
How should the data be summarized in your report?
The summary report form includes a table to report summary data. When completing this form, data should be provided as counts, not percentages or fractions, since we will be aggregating them to present as SIG-wide summary information.