Reporting for Event Organizers
Demographic reporting requirements for SIGHPC-affiliated events
ACM is deeply committed to fostering a scientific community that supports and benefits from the talents of community members from a wide range of backgrounds. ACM has mandated that these demographic questions be used throughout ACM for all activities, and responses will be required from all ACM authors, reviewers, conference attendees, volunteers, and members. This includes all events sponsored by and in-cooperation with SIGHPC. Please help us collect the data we need to gauge our success at advancing diversity, equity, and inclusion (DEI) in all ACM activities by responding to the questions below.
What is required?
As an organizer of a SIGHPC-affiliated event, you are required to :
collect and report responses to the required demographic questions for attendees committees, reviewers, authors of accepted technical content, and (if any) invited speakers. This should be reported to SIGHPC and ACM within 90 days of the event.
structure your committees to include diverse backgrounds and opinions
establish rigorously fair review/selection processes to ensure there is no explicit or implicit bias against newcomers (for example, by adopting double blind review of technical submissions)
consider diversity when selecting invited speakers or panel participants
What data must be collected and about whom?
You must collect the requested data for your event, then report it in the summary that is required by ACM within 90 days of the event. SIGHPC requires that you report data on five groups: attendees, committee members, reviewers, accepted authors, and speakers. You may choose to extend your reporting to include other groups involved in your event as well (for example, student programs).
Use the following questions to collect the required demographic information.
(form presents list of countries and allows for a single selection)
How should the data be summarized in your report?
The summary report form includes a table to report summary data. When completing this form, data should be provided as counts, not percentages or fractions, since we will be aggregating them to present as SIG-wide summary information.