SIGHPC collaborates with events in two ways: "in-cooperation with SIGHPC" and "sponsored by SIGHPC". Sponsorship requires a lot more paperwork - and lead time. Learn more about in-cooperation versus sponsorship.
For in-cooperation status, you'll need to submit your proposal to SIGHPC at least 4 weeks before you issue your call-for-papers. Because of the financial support, sponsorship proposals must be made at least 1 year before your event. Learn more about the process
ACM and SIGHPC have the following minimum requirements for collaborations:
You can have corporate supporters/donors (contributing money, services, etc.), but the group legally responsible for your event must be a university or other non-profit organization. Is your "sponsor" appropriate?
Your call-for-papers cannot be issued until after both SIGHPC and ACM have formally approved the in-cooperation or sponsorship arrangement
Participation must be open to participation by SIGHPC members
If you already have a publisher, they must agree to let ACM redistribute the proceedings in the ACM Digital Library. Is your "publisher" appropriate for an in-cooperation event? If you don't have a publisher yet, contact meetings@sighpc.org for assistance.
A proceedings or other output must be made available to SIGHPC members through the ACM Digital Library
For other requirements, read the fine print
SIGHPC is expected to enforce all of the requirements for in-cooperation status. Here are some examples of reasons why past proposals had to be declined:
Event wasn't about an HPC-related topic
Event was sponsored by a for-profit company (violates ACM requirement), and the company wouldn't agree to be listed as a "corporate supporter" instead
Event organizers submitted the ACM form, without following the SIGHPC proposal process first
Event attendance was by-invitation or limited to individuals from particular institutions/roles (violates the criterion of being open to SIGHPC member participation)
Event was targeted at users of a particular system (violates the criterion of being of general interest to a broad cross-section of our members)
There was no selective process (e.g., open submissions with peer review) to ensure quality
There was no archival output -- just presentation slides (violates criterion of needing quality archival output placed in the Digital Library)
Event organizers had already signed a publisher's agreement, and the publisher wouldn't allow ACM to re-distribute (violates ACM requirement)
Event organizers had already issued call-for-papers (violates ACM requirement about publicizing event)
SIGHPC's official communications are limited to events that are either sponsored by or in cooperation with SIGHPC. If that doesn't apply, consider posting your news to our social media outlets (see FAQs about Communications)